Documents Status (Ship Document Status Tool for Mariners)

Introducing the Ship Document Status Tool for Mariners🗂️

The Ship Document Status Tool for Mariners is a streamlined solution for mariners to manage, track, and stay informed about the expiration of important documents. Whether you're dealing with ship or crew documentation, this tool provides an efficient way to ensure all documents are current and well-organized. 🌊

How to Use the Document Status Tool

Step 1: Select a Category 📂

When you open the page, choose a category to begin:

• Ship's Documents

• Crew Documents

Once selected, you can add new entries or load previously saved data for easy management.

Step 2: Add New Document Details 📝

Click the Add button to create a new line in the table. Fill in the following fields:

• Name of Document: Enter the document's name.

• Issued Date: Specify the document's issue date.

• Expiry Date: Enter the expiration date in the correct format DD.MM.YYYY. This field is mandatory for proper tracking!

Important: Fields can be saved with or without data, but the expiry date must always follow the correct format.

Step 3: Manage Your Entries 🔄

• Delete Specific Lines: Click the bin icon next to a line to delete it.

• Delete All Entries: Use the Delete All button to clear all data. Confirm the action by clicking the Yes button in the prompt.

Step 4: Save Your Data 💾

Before leaving the page, ensure all changes are saved by clicking the Save button. This ensures no information is lost.

Step 5: Understand Color Status Indicators 🚨

The table provides visual status indicators for document expiration:

• Yellow: Indicates that the expiry date is within 90 days or less from the current date. This serves as a warning to renew the document.

• Red: Indicates that the expiry date has already passed. Immediate attention is required!

Step 6: Add Additional Details 🖊️

Below the table, you can complete the form with the following:

• Name of Ship and Issued By: These details must be pre-saved on the General Info section of the Ship's Data page.

• Date of Issue: Record the date of issue for this form.

• General Remarks: Add any notes or observations as needed.

Step 7: Access Personal Records 📖

Click the Book Icon at the top of the page to open a private field for maintaining your own records.

Step 8: Print or Save the Document Report 🖨️

After completing and saving the details:

1. Click the Print Button to load the Document Status Printout Form.

2. Use the Print Icon in the top-right corner to either print the form directly or save it as a PDF.

Why Use the Document Status Tool? 🌟

• Stay Alert: Automatic color indicators help you track document expiration dates.

• Efficient Organization: Add, update, or delete document records with ease.

• Professional Reports: Generate polished printouts for documentation and reporting.

  
  

Need Assistance? 💬

If you have questions or feedback about the Document Status Tool, leave a comment below. We’re here to help! 😊

With the Ship Document Status Tool for Mariners, you'll never miss an important expiry date again. Stay organized and in control with this indispensable tool for mariners! 🚢